Privacy Policy
Effective date: (25/03/2026)
The College Fellowship Limited is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit or use our website, https://thecollegefellowship.com/
If you have any questions about this Privacy Policy or about how your personal data is handled, you can contact us using the details below:
Company / Organization Name: The College Fellowship Limited
Registered Address: Equinox House, Clifton Park Avenue, York, England, YO30 5PA
Email Address: office@thecollegefellowship.com
Phone Number: +351 937 777 774
1. What data we collect
We only collect personal data where necessary for the operation of the website, account registration, communication, and related administrative purposes. The personal data we may collect includes:
Full name
Email address
Phone number, if submitted voluntarily
Any information submitted through our contact form
Account registration data submitted through our student or mentor registration forms
Technical data such as IP address, browser type, device information, and login-related information
Any additional information voluntarily provided by users during communication with us
2. How we collect personal data
We collect personal data directly from users when:
A user submits the contact form on our website
A user completes a registration form to apply as a student or mentor
A user creates or uses an account on the website
A user contacts us by email
A user interacts with the website, including login and security-related functions
We do not collect personal data through any other on-site submission points beyond the contact form and the separate registration forms for students and mentors, except for technical and security-related information generated automatically through normal website operation.
3. Why we use personal data
We use personal data only where necessary and for legitimate website-related purposes, including:
To respond to contact requests and communicate with users
To review and process student and mentor registrations
To create and manage user accounts
To provide access to relevant website areas and role-based content
To maintain website security, prevent misuse, and protect user accounts
To comply with legal obligations and handle administrative matters
4. Legal bases for processing
Where the GDPR applies, we process personal data on one or more of the following legal bases:
Consent, where a user voluntarily submits a form or agrees to the processing of their data
Performance of a contract or steps prior to entering into a contract, where account registration or service-related communication is involved
Legitimate interests, including operating, securing, and improving the website and responding to user enquiries
Compliance with legal obligations, where applicable
5. Contact forms
When you submit a message through our contact form, the information you provide is used solely for the purpose of responding to your enquiry and related communication. This information is transmitted to us by email and is not used for unrelated marketing purposes.
Please do not submit sensitive personal data through the contact form unless it is strictly necessary.
6. User registration and accounts
Our website includes separate registration forms for students and mentors. The data submitted through these forms is used to review registrations, create accounts where applicable, manage user access, and provide the relevant services or website functionality associated with those roles.
Access to certain parts of the website may be restricted based on user role and login status. We may also process account-related and security-related data necessary to manage authentication, access control, and account protection.
7. Data sharing
We do not sell personal data. We may share personal data only where necessary with service providers and processors involved in operating the website, such as hosting providers, email providers, security services, and website maintenance or technical support providers, solely to the extent necessary for those services.
Personal data may also be disclosed where required by law, regulation, legal process, or to protect our legal rights.
8. Data retention
We retain personal data only for as long as necessary for the purposes described in this Privacy Policy, including communication, account administration, legal compliance, and security. Retention periods may vary depending on the type of data and the reason it was collected.
Contact form submissions: as long as necessary
Registration submissions: as long as necessary to review the application and administer the account
Account data: while the account remains active and for a limited period afterward where necessary
9. Cookies and technical data
Our website may use cookies or similar technologies necessary for core website functionality, login sessions, security, and user experience. If non-essential cookies are used, they should only be set and processed in accordance with applicable consent requirements.
For more information, users may also refer to our Cookie Policy.
10. Data security
We take reasonable technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure. However, no method of transmission over the internet or method of electronic storage is completely secure.
11. Analytics
We may use Google Analytics or similar analytics tools to understand how visitors use our website and to improve website content, usability, and performance. Depending on the configuration, this may involve the collection of technical and usage-related information, such as pages viewed, device/browser data, and interaction data.
Where required by applicable law, analytics technologies are only activated after the user has provided consent. Users may withdraw or update their cookie preferences at any time through the cookie consent settings available on the website.
12. Your rights
Where the GDPR applies, you may have the right to:
Request access to your personal data
Request correction of inaccurate or incomplete data
Request deletion of your personal data, in certain circumstances
Request restriction of processing
Object to certain processing activities
Request data portability, where applicable
Withdraw consent where processing is based on consent, without affecting the lawfulness of prior processing
To exercise any of these rights, please contact us at: office@thecollegefellowship.com
13. Complaints
If you believe your personal data has been handled unlawfully, you may also have the right to lodge a complaint with your local data protection authority. Feel free to contact us for any complaints at office@thecollegefellowship.com
14. Third-party links
Our website may contain links to third-party websites. We are not responsible for the privacy practices, content, or security of those external websites, and users should review their privacy policies separately.
15. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect legal, technical, or operational changes. The latest version will always be published on this page with the updated effective date.